QuickBooks Desktop can do much for you if you are starting your own business or have been in the business world for years. You can do many things with it, such as accounting, inventory tracking, and even assisted Payroll. However, you must understand how the program works to make the most of it.
Accounting
QuickBooks Desktop might be suitable if you are looking for an accounting program that can handle large amounts of data. It can take a variety of transactions and can automate many of the tasks that used to require a lot of hand-holding.
For example, you can create invoices, export reports, and even import data from iPhones and PDF files. You can also set up a password manager to prevent other users from viewing your information.
Other features of Quickbooks desktop version include a Bill Tracker feature that allows you to view your current bills, pay them, and even see what you have been charged for. This is an excellent feature for businesses with a lot of recurring billing.
Another cool feature of QuickBooks Desktop is the integrated email functionality. This includes sending and receiving emails through Outlook Express, Google, and Mozilla Firefox.
Assisted Payroll
If you are looking for a payroll solution for your small or midsize business, consider a QuickBooks Desktop Assisted Payroll subscription. This software is a desktop-based payroll solution that handles payroll taxes, year-end tax reporting, and more. It is available as a subscription or in a bundle with the Enterprise Diamond plan.
The Enterprise Diamond package includes accounting, inventory management, job costing, and more. Assisted Payroll can also be purchased as part of the QuickBooks full-service package.
With QuickBooks Assisted Payroll, you can eliminate the burden of filing payroll taxes. Unlike Enhanced Payroll, which is only available with the Enterprise Diamond bundle, Assisted Payroll is priced on par with ADP.
In addition, the software features 24/7 priority support and access to an Assisted Payroll specialist. Depending on how many employees you have, the service cost will increase.
Inventory Tracking
QuickBooks helps you keep track of your inventory. The software enables you to input products and services, set up purchase orders and create invoices for later payments. It also offers a host of other features.
Inventory tracking with QuickBooks desktop is accessible by providing users with a single view of all your items. You can also import spreadsheets and photos. Plus, the software is optimised for Macs.
Aside from inventory, the software tracks your sales and helps you maintain a proper balance. In addition, it also supports mobile barcoding and shop floor tracking.
If you are a small business owner, keep an eye on your inventory to stay in business. Keeping track of your stock can take time and effort. With QuickBooks, you will know precisely what you have on hand and how much you can sell it for. Moreover, you can create purchase orders and attach sales receipts for immediate payment.
Invoice History
Invoice history on QuickBooks Desktop allows you to see the complete picture of your customer’s account. This feature allows you to view all of your invoices, as well as track the status of each one.
There are several ways to access this feature. One of the easiest is clicking on the ‘Show History’ link. Another way to find the feature is to go to the Edit menu and select the ‘View Multiple Invoices’ option.
QuickBooks does not automatically generate reference numbers, but you can do so. These are useful for most types of transaction exports. For instance, if you want to import an invoice from a spreadsheet into QuickBooks, you can create a reference number to help locate the bill.
You can also view the invoice’s end date, which is a great way to know if the invoice was sent. If it was, you could send it to the customer and get a copy of the receipt.
Data Backups
QuickBooks Desktop allows users to back up and restore data. It can be done manually or automatically. Users can set up alert messages for damaged files. This feature helps keep crucial data safe.
The best way to back up your data is to save a copy on an external hard drive. You can also store a copy on a cloud service like Box.
To do this, you will need to configure your Windows settings. If you are on Windows, you can enable the Windows Backup Service and set the frequency of backups. There are a few ways to do this, but you must choose the correct option.
You will also need to specify a location for the backup. This could be a folder on your computer, a network folder, or a file hosting service. However, you should avoid storing the file in the primary Quickbooks directory.
Smart Help
Competent help on QuickBooks Desktop helps you to find the correct information you need to use QuickBooks effectively. It includes a search engine that searches content within the software and a live chat feature that provides expert advice from support professionals. You can access it from the menu bar or by pressing F1 on your keyboard.
Using the tool can boost productivity. You can schedule reminders for specific lists. If a customer is late paying an invoice, you can send a gentle reminder days before the due date. You can also record credit card transfers to ensure you pay attention to all payments.
Once you do, you can access the community content on Smart Help. This includes live demonstrations, live webinars, and more.
